We currently have an exciting opportunity for an Executive Assistant to support an Executive Director and several senior individuals within our Macquarie Asset Management Group, based in Singapore.
Working in a fast-paced and close-knit team environment your role will involve extensive diary management including arranging both internal and external meetings, face to face and virtual. There will be extensive (up to weekly) international travel and accommodation, visas, meeting rooms and restaurant coordination. Your role will require regular interaction with other assistants (both internal and external companies and clients) including coordination conference calls with international offices and managing different time zones.
In addition, you will oversee multiple video calls per week which includes managing the waiting room, agenda, participants, and presentations when required. Extensive inbox management is needed including filing of emails and arranging paperwork and board level documents for meetings. You will be involved in event planning for both internal and external functions as well as compilation of out-of-pocket expenses and completion of expense claims. You will be required to answer all calls professionally and in a timely manner, raise invoices and assist with the approval of invoices, and enter contacts, client meetings and meeting notes into Salesforce and LinkedIn.
You will have a proven track record in providing Executive Assistant support within the Professional Services industry (Finance, Consulting or Legal) supporting C-Suite level Executives. You will be able to demonstrate a proactive approach with the ability to fully understand the nature of the business and priorities within the team. You will have a high degree of discretion, confidentiality, professionalism, and exceptional attention to detail. You will be a clear communicator, confident in liaising with Executives across all levels of the business hierarchy, both internally and externally. Strong organisational, planning and multi-tasking abilities will also underpin your success, ensuring you are able to effectively manage conflicting priorities.
You will be a strong collaborator with the Global EA team, resourceful and able to work independently. You will thrive in a dynamic business where accuracy, hard work and flexibility are imperative.
About Macquarie Asset Management
Macquarie Asset Management is a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than $USD578 billion (as at 31 March 2022) in assets globally, we provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, renewables, natural assets, real estate and transportation finance.
Our commitment to Diversity and Inclusion
The diversity of our people is one of our greatest strengths, and in combination with our inclusive environment, it enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.
We are committed to providing a working environment that embraces and values diversity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.