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Executive Assistant-Commodities and Global Markets

Sydney

We have a fantastic opportunity for a full-time Executive Assistant to support 2-3 Executive Directors and their teams in the Central Division of the Commodities and Global Markets Group. In this role, you will be responsible for a varied range of executive support, administrative and finance tasks in a highly successful organisation.

This is a fast-paced role requiring a positive, confident, and proactive approach so you will be able to work productively in a pressurised environment.

About the role

You will be responsible for, but not limited to:

  • Diary management with different timezones - including arranging meetings and conference calls with internal/external parties
  • International and domestic travel - including coordination of approvals, preparation of itineraries, logistical arrangements, and visas
  • Acting as coordinator and main point of contact for team(s) when required
  • Processing of invoices and expense claims and reconciliations for payment, adhering to our expense policies and procedures
  • Liaising with clients and/or client EAs and peers, internally and externally from time to time as required
  • Recording and tracking staff training hours
  • Managing queries and taking responsibility for follow up actions
  • Managing and creating reimbursement invoices
  • Assisting & facilitating business related and international visitors for the Central division including booking meeting rooms and allocating desks
  • Managing the Starter, Transfer and Leavers (STL) processes for teams
  • Working with the ANZ COO to manage key Central risk and governance processes
  • Providing cover for other EA leave from time to time

 To be successful in this role you will have:

  • Five years plus experience in financial services industry or similar sector is desirable
  • Reliable and stable work history
  • High level of attention to detail
  • Intermediate to advanced level of skill and knowledge in Microsoft Office applications (touch typing with min. 60 wpm), intermediate level of PowerPoint highly desirable
  • Appetite to learn new software and systems
  • Intermediate level of PowerPoint highly desirable
  • Strong organisational and time management abilities
  • Ability to solve problems and demonstrate initiative
  • Background and/or interest in finance industry highly regarded
  • Ability to manage competing priorities, teams, and Executives across the working week

 Other Attributes

  • Must be self-directed and proactive in managing the team
  • Must enjoy working with people in an open plan team environment
  • Confident and personable
  • Must be able to demonstrate a flexible attitude, working additional hours, if and when required

About Commodities and Global Markets

Commodities and Global Markets provides clients with an integrated, end-to-end offering across global markets including equities, fixed income, foreign exchange and commodities.

Our commitment to Diversity, Equity and Inclusion 

The diversity of our people is one of our greatest strengths. An inclusive and equitable environment enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.

We are committed to providing a working environment that embraces and values diversity, equity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Find out more at www.macquarie.com/careers

Job no: CGM-965485
Work type: Permanent - Full time
Location: Sydney
Category: Administration & Support
Group: Commodities and Global Markets
Division: Central
Recruiter: Amy Chapman
Opening Date: