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Executive Assistant, Paris

Paris

We are looking for someone with your experience to join our growing team in Paris as an Executive Assistant supporting our Macquarie Asset Management business.

You will be supporting a Managing Director and team within the Macquarie Asset Management Real Assets division.

Your responsibilities will include, but not be limited to:

  • extensive calendar management, including booking meetings globally, managing conflicts and booking rooms/catering
  • booking and confirming extremely complex travel arrangements including producing comprehensive travel itineraries, flights, hotels, cars, trains and visas 
  • producing internal and external communications on behalf of the Managing Director
  • processing invoices on Coupa
  • onboarding new starters
  • requesting security passes, ordering IT equipment, business cards, IT access.

Your role will also include general office support for example ordering stationery, pantry supplies, mail and booking couriers; arranging maintenance of office equipment as required; being the point of contact for IT and visitors to the office; direct contact with all service providers; and managing the daily lunch vouchers.

You will also be:

  • processing monthly Amex / expense claims in Concur ensuring deadlines are adhered to
  • producing and coordinating documents for meetings including printing, binding, scanning
  • general administration and support such as organising events for the team / external clients
  • providing support for other Executive Assistants as required.

You will have at least 3 years’ experience as an Executive Assistant in similar Financial Services organisation.

You will also:

  • have intermediate skills in MS Word, PowerPoint and Excel and advanced skills in Outlook.  Concur would be advantageous
  • be highly organised and excellent time management skills
  • have the ability to work well under pressure, manage workload, conflicting priorities and deadlines effectively
  • have excellent verbal and written communication skills
  • be extremely organised, flexible, excellent attention to detail and follow-through and delivery
  • thrive in a dynamic business where accuracy, hard work and flexibility are key
  • exercise appropriate judgment and discretion, especially when handling confidential information
  • be resourceful and able to work both independently as well as within a team.

If you have had experience running a small office and are looking for a very hands-on role, then please apply now!

About Macquarie Asset Management

Macquarie Asset Management is a large scale, global asset manager, providing clients with access to a diverse range of capabilities and products across infrastructure, real estate, natural resources, private credit, fixed income, equities, multi-asset and liquid alternatives. As at 31 March 2021, Macquarie Asset Management had $A562.2 billion of assets under management.

Our commitment to Diversity and Inclusion

The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

As an inclusive employer, Macquarie does not discriminate on the grounds of age, disability, sex, sexual orientation, gender identity or expression, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.

Joining Macquarie means you’ll be able to work in a way that suits you best. With the right technology, support and resources, our people can work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 16,000+ employees and offices in 32 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Find out more at www.macquarie.com/careers

Job no: MAM-960579
Work type: Permanent - Full time
Location: Paris
Category: Mid-level, Administration & Support
Group: Macquarie Asset Management
Recruiter: Emily Northcott
Opening Date: