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Administrative Assistant, Specialized and Asset Finance


Join a high performing team as an Administrative Assistant within the Specialized and Asset Finance division of Macquarie in Jacksonville, Florida. This is a unique opportunity to secure a position on a rapidly growing team at an established and truly global organization where you will have the chance to grow a long-term career.

As the Administrative Assistant you will have the opportunity to work in a fast-paced environment where you will be responsible for expense/invoice preparation and payments, coordination of domestic and international travel, managing office supply stock, and assistance with mailing documents and packages. Additionally, you will help with scheduling and planning meetings and team events.  In this role you will be expected to be the gatekeeper that maintains the office running efficiently. This is a highly visible position with exposure to many core functions and leaders within the organization.

To be successful in this role you will have the ability to work within a fast-paced environment, where you will show initiative and be resourceful, have strong communication skills and the ability to multi-task and have excellent attention to detail. Additionally, you will have the ability to easily adapt to different situations, be able to liaise with all levels within the organization, including senior management, in a professional and confident manner and the ability to maintain/manage confidential information.

Required Qualifications

  • High School diploma or equivalent education required.
  • Proficient in MS Office suite
  • 1+ years working in an office environment.

Preferred Qualifications

  • Bachelor’s degree
  • 2+ years in an administrative role
  • Experience booking business travel
  • Proficient in Concur
  • Notary Public – State of Florida

If you are a proactive Executive Assistant looking for your next challenge, please apply online now. For more information, please visit


About Commodities and Global Markets

Commodities and Global Markets provides clients with an integrated, end-to-end offering across global markets including equities, fixed income, foreign exchange and commodities.

Our commitment to Diversity and Inclusion 

The diversity of our people is one of our greatest strengths, and an inclusive workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Macquarie also takes affirmative action in support of its policy to hire and advance in employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

We equip our people with the support to work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.


About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 16,300+ employees and offices in 31 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Find out more at

Job no: CGM-957910
Work type: Permanent - Full time
Location: Jacksonville
Category: Junior, Administration & Support
Group: Commodities and Global Markets
Division: Specialised and Asset Finance
Recruiter: Lisa Ferrara
Opening Date: