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Executive Assistant

New York

Join our Americas Governance Division of the Legal and Governance Group as an Executive Assistant! In this role you will provide dedicated support to the team based out of our New York and Jacksonville offices.

As an Executive Assistant, you will assist Corporate Governance with company administration by assisting the lawyers and clients with the preparation of constituent documents and Board papers.

You will also be responsible for general administrative tasks such as filing, preparing PowerPoint presentations, facilitating document execution, processing procurement, courier orders and expense invoices, updating precedents, arranging meetings and travel arrangements. You will also have the opportunity to assist the team with searching databases, as well as gathering and collating information in connection with regulatory requests and filings.

To be successful in this role, you will have the ability to work in a small team within a fast-paced environment where you need to show initiative, strong organizational skills and be resourceful. You will also have strong communication skills, excellent attention to detail, and the ability to multi-task and work independently.

To be considered for this role, you will have:

  • 1 – 4 years of administrative experience; supporting Executives/upper-level management is preferred, but not required
  • Function as gatekeeper to Executive
  • Proficiency in Outlook, Word, Excel, and PowerPoint
  • Calendar & Inbox Management
  • Knowledge of various information sharing platforms, such as DocuSign and SharePoint, is preferred, but not required

About Legal and Governance

The Legal and Governance Group along with all our lawyers embedded in the business and support units (together known as Group Legal) provide the full range of legal and corporate governance services and strategic advice, risk assessment on corporate transactions, treasury and funding, insurance, regulatory enquiries and litigation.

Our COVID-19 policy

The health and wellbeing of our employees is a priority. We continue to focus on providing a safe workplace for our people, our stakeholders and those who visit us, and are committed to contributing to the safety of the communities where we live and work.

In line with evolving health regulations and many of our industry peers, we require all Macquarie employees in the United States to be fully vaccinated against COVID-19 and provide proof of full vaccination in order to attend the office and to participate in external meetings and business travel, unless a reasonable accommodation is approved or as otherwise required by law.

Our commitment to Diversity, Equity and Inclusion 

The diversity of our people is one of our greatest strengths. An inclusive and equitable workplace enables us to embrace that diversity to deliver more innovative and sustainable solutions for our people, clients, shareholders and communities. At Macquarie, you'll be encouraged to be yourself and supported to perform at your best. If you're inspired to deliver on our purpose of ‘empowering people to innovate and invest for a better future’, we want you on our team. If you need adjustments made to the recruitment process, please reach out to your recruiter.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance. Macquarie also takes affirmative action in support of its policy to hire and advance in employment of individuals who are minorities, women, protected veterans, and individuals with disabilities.

We equip our people with the support to work in a range of flexible ways. Talk to us about what working arrangements would help you thrive.

About Macquarie

A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 18,000+ employees and offices in 33 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital raising and principal investment.

Find out more at

Job no: LGG-964985
Work type: Permanent - Full time
Location: New York
Category: Administration & Support, Compliance, Legal & Regulatory, Operations
Group: Legal and Governance Group
Division: LGG Central
Recruiter: Janie Yellitz
Opening Date: