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Receptionist/ Office Services Assistant

Banking and Financial Services Group (BFS) is the primary relationship manager for Macquarie's retail client base in Australia, New Zealand, Asia, North America and Europe.

Products and services include wealth management, stockbroking and retail lending and banking solutions such as residential and commercial mortgages, investment lending, credit cards and relationship banking to businesses and professionals.


•  Meet, greet and direct all visitors (vendors, clients, staff)

•  Answer a busy switchboard and deal with questions in a helpful manner

•  Manage meeting room calendars and meeting requirements

•  Maintain meeting rooms, reception area and kitchen

•  Coordinate facility requests

•  Process incoming and outgoing mail

•  Responsible for various administrative duties including invoicing, word processing, internet research tasks, photocopying and faxing, mail distribution.

•  Help provide relief assistance for support staff  as needed

•  Work with Branch Administration to support firm initiatives, compliance requirements and branch events.

•  Other duties as required.


•  Must be comfortable working with the public in a high energy, fast paced work environment

•  A friendly, and professional individual with an excellent and welcoming attitude

•  Flexible and adaptable to change with excellent problem solving abilities

•  A motivated individual, with a high level of initiative, with excellent organizational skills

•  Basic accounting capabilities

•  Desire to provide high level of service to Investment Advisors, staff and clients

•  Ability to think ahead, and anticipate possible outcomes

•  Good time management skills, with the ability to work under pressure and meet required deadlines

•  Understands the sense of urgency

•  Strong computer skills (Outlook, Word, and Excel is desirable)

•  Good oral and written communication skills with an ability to communicate professionally, in a clear and concise manner

•  Overall interest or experience in the financial industry.


•  Diploma or equivalent experience; CSC/CPH is an asset

To Apply:

 If this sounds like you, we encourage you to explore this opportunity in more detail by applying directly online through the link below.

Rest assured that all submissions will be treated with strict confidentiality.

We thank all those who apply. Only those selected for further consideration will be contacted for interviews.

No agency submissions, please.

To learn more about Macquarie in Canada, visit