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Administrative Assistant

Macquarie Capital comprises Macquarie Group's corporate advisory, equity underwriting and specialised funds management businesses.

With offices in Australia, New Zealand, Asia, North America, Europe, South Africa and the Middle East, MacCap provides a depth of services including specialist capabilities in:

  Mergers and acquisitions, takeovers and corporate restructuring advice

  Equity capital markets, equity and debt capital management and raising

  Specialised funds management (including infrastructure and real estate funds)

  Debt structuring and distribution

  Private equity placements

  Principal products

Working from the Calgary office, the Administrative Assistant will be responsible for the following:

  Prepare expense reimbursements for the team (AMEX and Cash)

  Manage and maintain appointment diaries, contacts, preparing all client invoices

  Order stationery, office supplies and business cards as required

  Assist document management with scanning and storing of files

  All word processing completed with accuracy and high standard of presentation, including proof reading

  Type and format reports, PowerPoint presentations, letters, agendas, etc. as required by the team, with attention to detail

  Maintain client retention database

  Transcribe and distribute meeting material

  Efficiently manage telephone traffic 

  Arrange travel bookings for the team, with attention to cost considerations

  Photocopy and bind documents as required

  Schedule and maintain schedule diaries

  Other responsibilities as required

To be successful in this role, you will:

  Possess a minimum of 1-2 years experience in a similar role, and have a post-secondary qualification

  Be able to work well under pressure 

  Exercise appropriate judgment and discretion, especially when handling confidential information

  Have familiarity with expense management

  Have comprehensive PC skills, including Word, Outlook and PowerPoint, and working knowledge of excel

  Be organized and able to multitask

  Have excellent communication skills (both oral and written)

  Present yourself professionally

  Be able to work for several people and have the willingness to work longer hours when required

  Be team and service oriented