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Administrative Assistant

Macquarie Capital comprises Macquarie Group's corporate advisory, equity underwriting and specialised funds management businesses.

With offices in Australia, New Zealand, Asia, North America, Europe, South Africa and the Middle East, MacCap provides a depth of services including specialist capabilities in:

•  Mergers and acquisitions, takeovers and corporate restructuring advice

•  Equity capital markets, equity and debt capital management and raising

•  Specialized funds management (including infrastructure and real estate funds)

•  Debt structuring and distribution

•  Private equity placements

•  Principal products

Working from the Calgary office, the Administrative Assistant will be responsible for the following:

•  Prepare expense reimbursements for the team (AMEX and Cash)

•  Manage and maintain appointment diaries, contacts, preparing all client invoices

•  Order stationery, office supplies and business cards as required

•  Assist document management with scanning and storing of files

•  All word processing completed with accuracy and high standard of presentation, including proof reading

•  Type and format reports, PowerPoint presentations, letters, agendas, etc. as required by the team, with attention to detail

•  Maintain client retention database

•  Transcribe and distribute meeting material

•  Efficiently manage telephone traffic 

•  Arrange travel bookings for the team, with attention to cost considerations

•  Photocopy and bind documents as required

•  Order stationery and business cards as required

•  Other responsibilities as required

•  Schedule and maintain schedule diaries

To be successful in this role, you will:

•  Possess a minimum of 1-2 years experience in a similar role, and have a post-secondary qualification

•  Be able to work well under pressure 

•  Exercise appropriate judgment and discretion, especially when handling confidential information

•  Have familiarity with expense management

•  Have comprehensive PC skills, including Word, Outlook and PowerPoint, and working knowledge of excel

•  Be organized and able to multitask

•  Have excellent communication skills (both oral and written)

•  Present yourself professionally

•  Be able to work for several people and have the willingness to work longer hours when required

•  Be team and service oriented